Non-Exempt Full time

Office Hours 8-5pm Monday-Friday (not remote)

Required: Valid NC driver's license

PURPOSE:

This position provides administrative support both to the Housing Matters, (HM) and Continuum of Care, (COC) and Community Planning and Investment, (CPI) teams.

DUTIES AND RESPONSIBILITIES:

Community Plan Investment (CPI) responsibilities:

• Update SAM, government registration for non-profits, and other federal grant registrations and manages grants.gov passwords
• Coordinate the Emergence Food & Shelter Program (EESP) Community Board
• Manage the State Employee Coordinated Campaign (SECC) annual application.
• Maintain communication list for CPI, funded partners, COC etc, which requires updating the public folder in OUTLOOK.
• Maintain CPI and HM correspondence, including adding key correspondence into ANDAR
• Administrator DocuSign
• Assist with scheduling of impact council/investment cabinet meetings during funding cycle.
• Review check requests before sending to Finance for processing.

Housing Matters

• Provides administrative support to the Executive Director of Strategic Housing Initiatives and administrative support to Operating Cabinet and Commission of ending Homeless, and Council meetings, including group correspondence and meeting minutes.
• Notify City and County Commission on ending Homelessness (COEH) meeting schedule annually.
• Steward contract communications between funders and UWFC to get contracts signed
• Manage mass communication distribution to COC including the primary point of contact for COC.
• Prepares all reimbursable grant billing including: monthly billing to the City and Housing Authority of Winston Salem (HAWS) and quarterly billing to the County.
• Receives temporary financial assistance requests from FRRC partners, enters request into HMIS database, reviews request for accuracy
• Provides training to new case managers on how to complete check requests.
• Monthly reporting in Neighborly to the City
• Assist with grant applications
• Credit card reconciliation
• Complete minutes for team meetings
• Coordinate conference attendance including travel arrangements, registration

Skills   

• Proficiency in Microsoft Office (e.g. Word, Excel, Outlook)
• Understanding of HMIS data standards
• Ability to be trained in computer software, data entry
• Demonstrated understanding of the causes of homelessness.
• Strong written and verbal communication skills
• Cooperative, friendly and helpful attitude with clients and co-workers.
• Ability to work closely with other employees to ensure positive, constructive environment within the program or department and throughout the agency.

   Primary relationships 

•      Staff, volunteers, donors, general public

Education/Experience

• High school diploma, GED or equivalent work experience
• Excellent verbal and written communication skills
• Ability to think critically and problem solve

Other Duties as assigned

   Physical requirements

   The position requires occasional movement throughout the office to access files, or papers 

    weighing up to 20 lbs.

    Benefits

    The position is full time, with full benefit package, including vacation, sick time, wellness

    days, 401K plan and 11 paid holidays.

    Salary is competitive and commensurate with experience.

    Apply

     A complete application includes a cover letter and resume.

    Equal Employment Opportunity